L&T Technology Services organises second edition of TECHgium®
Launch TECHgium®
TECHgium® 2017 highlights
TECHgium® 3,4,5 May 2017
L&T TECHgium® 2018 AWARD
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Consent Form for TECHgium Participants
L&T Technology Services (“LTTS”) is committed to conducting its business in accordance with all applicable Data Protection laws and regulations and in line with the highest standards of ethical conduct.
LTTS will process your Personal Data, including but not limited to your name, title, contact details (mobile number, telephone number and email ids) and academic details etc., for the following purposes,
• Confirming participation in TECHgium Competition (a global innovation challenge)
• Accessing TECHgium portal for viewing challenge statement and submitting the project
Further, LTTS will process your Personal Data for the following:
• To conduct marketing activities about our company;
• To email you about our products, offers and services;
• To invite you to our events
Declaration
Please refer to the detailed “Privacy Notice for TECHgium Participants”, which describes how we collect and use personal data about you, during and after your relationship with us, in accordance with the General Data Protection Regulation (GDPR) is appended below.
Disclaimer:- By entering into the Contest, Student/Faculty/Institution acknowledges and agrees that LTTS may obtain many submissions under this Contest and that such entries may be similar or identical in theme, idea, format or other respects to others submitted under this Contest or any other prior contest or any other prior ideas of LTTS and hereby waives any and all claims, liabilities, damages against LTTS that may occur in the past, present or future, that any composition, design, video and/or other works accepted, reviewed and/or used by LTTS (or its respective designees) may be similar to his/her Entry and/or by usage, disclosure etc. of inventions by any third parties on any media, digital platform including social media etc.
PRIVACY NOTICE FOR TECHgium Participants
L&T Technology Services Limited (“we”, “our”, “us”) is committed to protect the privacy and security of your personal data that we process. It is important that you read this Privacy Notice (“Notice”), together with our Privacy Policy (“Policy”), so that you are aware of how and why we are using your personal data.
1. Applicability: This Notice applies to all TECHgium participants including but not limited to students, professors, and examiners.
2. Relationship and Purpose of Processing Data: We are the “Data Controller” as specified under the GDPR. This means that we are responsible for deciding how we hold, use and process your personal data. We need to keep and process data about you for organizing engineering competition, for complying with legal obligations and for record keeping purposes. Processing will include collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, and use, disclosure by transmission, erasure or destruction of your personal information. The data we hold and process will be used for marketing, operational and administrative purposes only.
We will keep and use it to manage our relationship with you effectively, lawfully and appropriately, whilst you would be associated with us, at the time when your association ends and after you have left us.
3. Your Personal Data That We Will Process: We may process the following categories of personal data about you:
• Personal details including but not limited to your name, title, contact details (mobile number, telephone number and email ids) and academic details.
4. How is Your Personal Data Collected: We collect personal data about TECHgium participants through a website form. We may collect additional personal data in the course of business, if required. All data collected as a part of the TECHgium entry process or additional data collected, if any, will be used and stored for the purpose of organising and marketing the competition and for complying with our legal obligations or legitimate interests.
5. How Will We Use Personal Data About You?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• To conduct marketing activities about our company;
• To email you about our products, offers and services;
• To invite you to our events
• Where we need to protect your interests (or someone else's interests).
• Where it is needed in the public interest (or for official purposes).
6. If You Fail To Provide Personal Data
If you fail to provide certain personal data when requested for the purposes of TECHgium competition, we may not be able to confirm your participation.
7. Change of purpose
We will only use your personal data for the purposes for which we collected it. If we need to use your personal data for an unrelated purpose, we will notify you and will explain the legal basis which allows us to do so without undue delay. Please note, that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
8. Data sharing
We may share your personal data with the following recipients:
• Third parties with whom we have a contractual relationship. We require third parties to respect the security of your data and to treat it in accordance with our instructions and as per the law.
• We may transfer your personal data outside the EU for processing in accordance with the Standard Contractual Clauses executed between us and our L&T Technology Services Limited, India
• Internal departments, including our IT team, Admin Team or any other team if access to the data is necessary for performance of their roles.
9. Transferring Personal Data Outside the EU
We may transfer the personal data we collect about you to India which is outside the EU in order to perform our contract with you. There does not exist an adequacy decision by the European Commission in respect of this/ these country/ countries.
However, to ensure that your personal data does receive an adequate level of protection we have executed Standard Contractual Clauses with our L&T Technology Services Limited, India to ensure that your personal data is treated by those third parties in a way that is consistent with and which respects the EU and regional laws on data protection.
10. Data security
We have put in place measures to protect the security of your personal data.
Third parties will only process your personal data on our instructions and where they have agreed to treat the data confidentially and to keep it secure. We do enter into specific agreements with such third parties to ensure compliance.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
11. Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.
In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further Notice to you. Personal data of participants will be retained and securely destroyed in accordance with [our Data Retention Policy OR applicable laws and regulations].
12. Data Protection Officer
We have appointed a [data protection officer (DPO) to oversee compliance with this Notice. If you have any questions about this Notice or how we handle your personal data, please contact the DPO at DPO@ltts.com. You have the right to make a complaint at any time to the regional supervisory authority for data protection issues.
13. Your Duty To Inform Us Of Changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your working relationship with us. Rights Available to you - Your rights in connection with personal data: Under certain circumstances, by law, you have the:
• Right of Access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you.
• Right to Rectification of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.
• Right to be Informed about the collection and use of personal data.
• Right to be Forgotten will enable you to ask us to delete or remove personal data which we process about you subject to limited circumstances in accordance with the GDPR requirements.
• Right to Object to Processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
• Right to Request the Restriction of Processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
• Right of Data Portability/Transfer to another party.
• Right to Withdraw Consent for processing of personal data where explicit consent has been sought. In the limited circumstances, where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact Data Protection Officer at DPO@ltts.com. Once we have received notification that you have withdrawn your consent, we will no longer process your data for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
• Right Related to Automated Decision Making Including Profiling You will have a right not to be subjected to a decision based solely on automated processing including profiling. Such decisions can be made only if, they are necessary for the entry into or performance of a contract or authorized by the Union or Member State law applicable to us or based on your explicit consent.
All the above mentioned rights can be exercised by contacting the Data Protection Officer at DPO@ltts.com.
14. No Fee Usually Required You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
If you have any questions about this Notice, please contact Data Protection Officer at DPO@ltts.com.
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